Charging for the release of information is:

Charging for the release of information is calculated from actual cost, which means that the fees associated with providing access to medical records must reflect the real expenses incurred in retrieving, copying, and delivering that information. This approach ensures that charges are fair and reasonable, aligning with HIPAA regulations that require compliance with cost-based pricing.

HIPAA does not prohibit charging for the release of information altogether; rather, it sets guidelines to ensure that these charges are not excessive and are based on the provider's costs. Therefore, using actual costs is not only compliant with regulatory expectations but also promotes transparency and fairness in handling patient information requests.

This emphasis on actual cost calculation helps safeguard against arbitrary or inflated charges, ensuring that patients do not face unnecessary financial barriers when accessing their own health information.